Ask For Help
As you know since the beginning of our established professional relationship, I – Laura – am ALWAYS here to help, photography or non-photography related, and I will continue to provide support to all of my clients in the same personal way I always have. If you are questioning whether or not you should reschedule, or are already in the process, here’s a suggestion of how to proceed (please note that this information was collected from multiple vendor perspectives as to how we, “the help,” would like to see you, “the client,” handle your process) …
STEP ONE: Organize Your Information
At this point in the game, you should have all your vendor’s contact information. Collect your vendor contact information and contracts and (re)familiarize yourself with their policies. Cross-reference your best options for postponing based on this information. It is highly recommended that you create a document for yourself with this information so that you may easily access it as you hear back from your vendors once you begin to reach out. Evaluate your own calendar to see when the better time of year would be to host your wedding. Remember to keep an open mind to a wedding date Monday-Thursday if you wish to reschedule within 2021 since most of your vendors have jam-packed their calendar due to reschedules from 2020.
STEP TWO: Contact Your Venue
You deserve to have your wedding day! Postpone your wedding date; do not cancel it. Contact your venue first and ask for dates they have available in your year. Venues typically only book one wedding a day, so it is important that they are consulted with first about a date change. Some will allow soft holds while maintaining your original wedding date if you are not ready to make a final decision. If you do this now, your options for dates in your year will be much broader. Add your options to your document of information and make note of whether your venue will require to hear back from you with a decision.
STEP THREE: Contact Your Vendors
Reach out to all your vendors and let them know the date options your venue provided. Ideally everyone should be available for at least one of those dates. Do not feel obligated to contract a new date with your venue until you talk to ALL your vendors. In your initial communication with your vendors, request a specific date to hear back from them by with their availability so that you can quickly communicate between all of them and snag your second-best date option with your venue. Remember that each vendor is a small business, so each will have their own rescheduling policies. I suggest contacting vendors either in order of importance to you OR in order of availability. Single-person vendors like photographers, videographers, DJ’s, and sometimes florists, can only take one wedding per day and are already starting to book into 2021 and 2022. Vendors with a team, such a caterers, can often take on multiple weddings per day and may have more dates available.
STEP FOUR: Reorganize Your Event Information
Once you have picked your best path moving forward (rescheduling, or soft hold date), make sure to get back in touch with all your vendors to solidify the new details.
STEP FIVE: Date Change
Send an “unsave the date” to your guests and follow up with a new one at least 12 weeks before your new date. Continue to plan on sending your official invitation 8 weeks before your date. It is a great idea to send these digitally (free and eco-friendly). If you have a wedding website, be sure to update the site and send an email to your guests to have them review your event changes.